EventMS Feature & Operations Index
Event Planning, Milestone Tracking & Financial Budgets
Central workspace, milestone ownership, document vault, and budget variance tracking
Multi-Event Portfolio Setup & Master Calendars
Manage multi-event portfolios across physical, virtual, and hybrid formats with master calendar scheduling and time zone conversion.
Event Budgeting & Planned vs Actual Cost Variance
Establish line-item budgets by category, routing approval workflows and tracking committed vs actual costs with variance alerts.
Milestone Ownership & Document Version Vault
Assign planning milestones with target dates, tracking progress and storing contracts, floorplans, and run-sheets in a version-controlled vault.
CRM, Sponsorship Sales, Packages & Deal Desk
Sponsor accounts, tier rate cards, sales pipeline, and contract fulfillment
Sponsor & Exhibitor CRM Sales Pipeline
Manage sponsor accounts, contact directories, and deal pipelines with weighted probability close forecasts and stage tracking.
Tiered Sponsorship Packages & Benefit Inventory
Package booth spaces, keynote speaking slots, logo placement, and VIP passes into structured rate cards with availability controls.
Ticketing, Dynamic Pricing, Discounts & Orders
Tiered admission, time/demand dynamic pricing, promo codes, and order management
Tiered Ticket Products & Sales Windows
Configure General Admission, VIP, Group, and Day passes with inventory limits, currency selections, and automated tax calculations.
Dynamic Pricing Rules & Promo Code Management
Automate time- or demand-based price increases while issuing fixed or percentage discount promo codes with usage limits.
Registration, Group Submissions & Verification
Configurable forms, group registrations, ID verification, and custom responses
Configurable Registration Forms & Conditional Logic
Build custom forms with text, selection dropdowns, file uploads, and conditional display rules tailored to attendee categories.
Group Delegation Registration & ID Verification
Allow corporate group leaders to upload attendee delegations, supporting document verification workflows before issuing approvals.
Onsite Badging, Turnstile Gates & QR/NFC/RFID Scans
Thermal badge printing, turnstile gates, access zone validation, and scan logs
Sub-Second Thermal Badge Printing & Kiosk Check-In
Scan attendee mobile passes at self-service kiosks, printing custom thermal badges (Name, Title, Company, Category) in under 1 second.
Access Zone Validation & Turnstile Gate Monitoring
Enforce credential access rules across halls, VIP lounges, and speaker areas, monitoring turnstile gate health and scan denial reasons.
Exhibition Halls, Floorplans, Booths & Utility Services
Hall CAD floorplans, booth allocations, exhibitor utility orders, and fit-out approvals
Interactive Hall Floorplans & Booth Allocation
Design interactive hall layouts, managing booth dimensions, stand pricing, real-time availability, and exhibitor space moves.
Exhibitor Utility Orders & Stand Fit-Out Approvals
Process service orders for power, water, rigging, and internet, managing contractor fit-out submissions and safety inspections.
Program Tracks, Sessions, Speakers & Call for Papers (CFP)
Multi-track agenda builder, speaker bio portal, session rooms, and CFP scoring
Multi-Track Agenda Scheduling & Speaker Portals
Schedule concurrent track sessions across room capacities, providing speakers dedicated portals to upload bios and slide decks.
Call for Papers (CFP) Submissions & Abstract Review
Run open calls for papers, assigning peer reviewers to score abstract submissions against rubrics before accepting into program tracks.
Marketing Campaigns, Landing Pages & Attribution
Multi-channel campaigns, landing page builder, UTM attribution, and conversion analytics
Multi-Channel Campaigns & Audience Segmentation
Create targeted email, SMS, and social campaigns using dynamic participant segments based on past registration and engagement data.
Landing Page Builder & UTM Conversion Attribution
Publish custom event landing pages with registration forms, tracking UTM parameters to attribute ticket sales to specific referral channels.
Lead Capture OCR, AI Matchmaking & B2B Meetings
Exhibitor lead OCR, AI participant matchmaking, meeting rooms, and networking
Exhibitor Lead Badge Scanner & Business Card OCR
Allow booth staff to scan attendee badges and paper business cards via mobile camera OCR, adding lead qualification scores and notes.
AI Participant Matchmaking & B2B Meeting Scheduling
Recommend high-value connections between hosted buyers and suppliers based on interests, booking 1-on-1 meeting tables.
Venue Command Center, Occupancy Zones & IoT Sensors
Live command center, zone occupancy thresholds, queue wait times, and IoT sensors
Live Venue Command Center & Occupancy Radar
Visualize live attendee counts across hall zones, triggering threshold warnings when room capacities exceed safety limits.
Queue Wait-Time Analytics & Environmental IoT Sensors
Track queue lengths at check-in and food courts using optical sensors, receiving alerts for temperature or crowding exceptions.
Health, Safety, Incidents & CAPA Workflows
Incident logging, risk register, CAPA corrective actions, and permit-to-work
Mobile Incident Logging & CAPA Corrective Actions
Log medical or security incidents on mobile devices, assigning investigation steps and tracking corrective actions through to verification.
Permit-to-Work Approvals & Risk Hazard Register
Approve high-risk contractor work permits (rigging, electrical, hot work) while maintaining an updated hazard risk register.
11 Specialized AI Decision Support Agents
OpsCommand, RevenueMax, SponsorOptimizer, Floorplan AI, and PostEvent Analyst
RevenueMax & SponsorOptimizer AI Agents
Analyze historical sales velocity to recommend optimal ticket price adjustments and identify upsell opportunities for sponsors.
OpsCommand, Floorplan AI & PostEvent Analyst
Surface live operational bottleneck alerts, assist booth placement layouts, resolve speaker agenda conflicts, and generate post-event ROI reports.